Staying Connected: A Parent’s Guide to School Apps

In today’s digital world, staying connected to your child’s school life is easier than ever and at the Alice Smith School, we’ve made it a priority to provide parents with intuitive, secure, and efficient platforms. Whether it’s checking timetables, making payments, tracking the school bus, booking parent-teacher conferences, or following classroom updates, our suite of digital tools ensures you can access information anytime, anywhere.

Our Technology department has adopted a Single Sign-On (SSO) approach, which means regardless of the system, your username (this is your @asis.edu.my account) and password will always be the same.

Parents need to use their Google login created with their @asis.edu.my address to access their email and school apps. Make sure your device is connected to the correct profile when accessing school systems, files and folders.

Here’s your guide to the main applications we use, their purpose, and how you can access them.

1) My School Portal

My School Portal is the central hub for all school information. It’s designed to simplify communication, ensuring parents and guardians can find everything in one secure location without having to navigate multiple platforms.

My School Portal is your one-stop access point for:

• School Messages
• School Calendar of Events
• Teacher and Parent Directory
• Student Reports
• Tutor / Class Teacher Details 
• Class Timetable
• Important Links to all School Apps

How to access:

1. Navigate to alice-smith.myschoolportal.co.uk/login 
2. Click the red Google sign-in button
3. Use your @asis.edu.my school email address to sign in
4. For first-time access, follow the activation email instructions from our IT team

2) Bus Buddy

Bus Buddy is a real-time school bus tracking system managed by our transport provider., The app allows you to view your child’s bus information, track the bus in the morning and afternoon with real-time ETAs, and receive journey and emergency notifications on your phone. You can also amend your child’s schedule and let the bus company know if they are not going to take the bus on any given day.

How to access: 

1. Download the Bus Buddy app from the Apple App Store or Google Play Store
2. Login details are provided by our Transport Office when your child is registered for bus services

We have a Transport Office at both the Primary and Secondary Campuses. You can also email the bus provider directly:

• Primary Campus: jbtransport@asis.edu.my
• Secondary Campus: eptransport@asis.edu.my 

3) Vircle

Students use Vircle as the payment method at the Secondary Campus and this is synced to their student ID card. Vircle offers parents greater oversight of their child’s food choices and top-up is easy through the Vircle app. Sixth Formers and parents are able to pay additionally via e-wallet, at selected pay points.

For Primary students, school meals can be ordered from KLASS o.p.s. Students who do not wish to order a school meal may bring their own packed meal box from home.

How to Access: 

1. Visit vircle.com or download the app. 
2. You’ll receive your login credentials from the school’s Finance Office.
3.  Top-ups can be done online via credit card or bank transfer.

4) KLASS Ops

KLASS Ops is our internal payment system. Used for Primary Campus meal ordering and EPA, Trips and merchandise payments. Bills will be lodged here with instructions to parents on how to pay.

How to Access: 

1. Navigate to alice-smith.myschoolportal.co.uk/login 
2. Click the red Google sign-in button
3. Scroll down your dashboard to find the KLASS o.p.s button

5) School Cloud

School Cloud is our online appointment booking system for parent-teacher meetings held at scheduled times throughout the year.

It allows parents to easily schedule meeting times with teachers with alerts and reminders for appointments.

How to Access:

• Visit the School Cloud link provided in school communications before each event. Use your registered parent name and email address to log in and book.

6)  Seesaw

Seesaw is our digital learning journal platform for Early Years and Primary students. It captures your child’s work, photos, videos, and teacher feedback in an engaging, interactive way.

It helps keep parents connected to their child’s learning journey, celebrating achievements big and small.

How to Access: 

1. Download the Seesaw Family app from the App Store or Google Play Store, or 
2. Log in at app.seesaw.me. 
3. Activation codes are sent by your child’s teacher at the start of the school year.

7)  SOCS

SOCS is our sports fixtures and co-curricular Exploration Pathway Activities management platform. It lists EPA allocations, sports team line-ups, schedules, and venue details. It ensures parents and students can keep track of upcoming games, training times, and locations, supporting a vibrant sports culture at Alice Smith.

How to Access: 

1. Navigate to alice-smith.myschoolportal.co.uk/login 
2. Click the red Google sign-in button
3. Scroll down your dashboard to find the SOCS button
4. Click to log in to view the calendar & activities

Consent to attend and transportation arrangements

1. Log in to MSP and click on the SOCS button on the dashboard.
2. Click on Calendar for the correct child.
3. Filter by Date or Week and navigate to the fixture date.
4. Click on the fixture.
5. Click the red button to fill out the consent form (the red button will turn green once consent is given).

8) WhatsApp Community Channel

The broadcast-only WhatsApp channel is specifically for the school community to enhance direct and effective communication. The channel will serve as a platform for the school to share verified announcements, event information, deadlines, and important alerts directly with students, parents, and staff.

How to Access: 

Scan the QR below to join the channel

Final Tips for Parents

• Bookmark key websites or save app shortcuts to your phone’s home screen.
• Enable notifications for apps like My School Portal, Bus Buddy, Seesaw, and Vircle to stay updated in real time.
• Check My School Portal regularly – it’s the main gateway to all other systems.
• Ask for help – our IT Support Team is always ready to assist if you have login issues or need guidance.

By making the most of these systems, you can stay informed, connected, and actively engaged in your child’s learning journey at Alice Smith.